2010 October ExCom Minutes Print
Wednesday, 15 December 2010 22:29

ILCA-NA Executive Committee
Meeting Minutes
October 12, 2010

Chairman Tracy Usher called the meeting to order at 8:05 pm.  Also in attendance were, Lauralee Symes, Eric Faust, Clay Johnson, Brent Richards, Jerelyn Biehl, and Sherri Campbell. Tommy Wharton was unable to attend.

1. The minutes from July 13, 2010 were approved as circulated.

2.  Action Items

a. Laser Performance contract: We don’t have a signed contract but we did receive a payment for sponsorship for 1st & 2nd quarter.  3rd quarter invoice was sent Oct. 1.  Brent Richards indicated that the 2011 contract is in the works with hopes to have it approved by the end of October.  A change may be in monitoring non-legal equipment.  Brent commented that there have been some vendor issues and they have worked through them with improvement in the past few weeks with parts becoming available.

3. Office Report
a. The Laser Sailor: Fall 2010 issue printed & to be mailed next week. 
b. Finances:  The fiscal year is closed out as of Sept. 30.  We are $8,800 ahead for the year.  We took on some projects for the year (media site, poster, regatta support and bumper stickers) to show our membership that constructive things are being done with membership dollars.  Although membership was down, we exceeded our budget.  Before the next meeting, we should begin to prepare the budget.
c. Membership: see below

4. ExCom election status:
a. There are 3 nominees for the At Large position:
i. JR Futcher
ii. Evan Lewis
iii. Eric Reitinger
b. Campaigning is open until Sunday with voting held next week.
c. Eric Faust was asked to look into the Bylaws to clarify who can nominate.

5. World Council meeting summary: moved to closed session.

6. Membership:

a. Plan for next year: A con call with the District Secretaries was held and membership was discussed.  DS would like to see local fleet recognition again like before; any fleet with 6 members can receive a fleet charter. Then the fleet can be added at registration on the database.  Sherri discussed adding a designation to the web to follow status of paid fleets and # of paid under the District to encourage participation.
b. Review of enrollment date policy: some people believe that waiting to renew will have lost their previous months.  Question: can we go back to a monthly renewal process.  The answer is yes.  We can get the change on Regatta Network.  The Exec tentatively agreed to make the change to monthly with a month to do some investigation on a few issues and put the plan into place.

7. Old Business: LauraLee discussed changing the Districts on the website and finding a new DS for D22.

Next call set for Nov. 9

Meeting adjourned at 9:30 pm