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2012 November ExCom Minutes PDF Print E-mail
Saturday, 15 December 2012 00:19

ILCA-NA Executive Committee
Meeting Minutes
November 12, 2012

Chairman Andy Roy called the meeting to order at 7:03 pm EST.  Also in attendance were Eric Reitinger, Meka Taulbee, Jerelyn Biehl and Sherri Campbell. LauraLee Symes and Christine Neville were unable to attend.

1.  The minutes from October 9, 2012 were approved previously by email by the former ExCom.

2. Office Report
a.    The Laser Sailor: December 1 is the next deadline. Please look at the Google Docs for plans for the upcoming issues and to add any new information or articles or sailors to contact for submissions.
b.    Finances: Sherri distributed the financials via email previously.  CDs have approximately $40,000 accruing interest. The PayPal account is where dues are collected and the account gets swept periodically into the main account.  Checking account has most of our operations. The receivables are mostly Laser Sailor ads awaiting payment. AR miscellaneous is Google ad revenue, paid when it’s over $100.  Liabilities: Oct 31 membership is reported to International and 5.5£ BPS is due to international. $1,920 are dues collected on members for next year. Budget Comparison: shows operations over a 3 year view.  A proposed Budget is included for approval either tonight or next month. Sponsorship is needed going forward. Expenses: If Regatta Network scoring & registration is used, we reimburse the host the 7%.  District Support is reimbursement from some expenses each District has.  
c.    Membership: The membership tab on the finances shows a comparison of current members for the current year and 3 years prior.
d.    Minutes: minutes are normally taken by Jerelyn and Sherri distributes the following day.  They are then posted on the website after approval at the following ExCom meeting.

3.Status of action items
a.    Media/website:
i.    FloCast subscription – this was $100 per month and it has now been cancelled. We might consider creating our own YouTube site to upload videos.
b.    Sponsorship:  A draft package is pending.  Sherri will distribute to the group for review with suggestions & edits with the idea to approve at the next ExCom meeting.
c.    Regatta Guidelines Update:  Document available to send to host venues.  Sherri has updated this recently and will distribute for review and comment.

4. New Business
a. 2013 U21 Standard Championship hosting offer from CORK during CORK International Regatta.   Open to both Canadian and US youth sailors under 21.  The U21 only applies to the Full rig as the radial is primarily U21 sailors by nature.  The membership requirement has been added to their events and this helps the Class. It was agreed to accept their offer.
b. Request from CORK for a letter of support to accompany their bid to ILCA for the 2015 Standard and Masters World Championships.  Approval by the group and to submit to ILCA before their upcoming world council meeting.

Next call: December 11, 2012, 7pm EST.

Meeting adjourned at 7:45 pm

 

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